This position manages the entire material supply process related to products manufactured in the Couvet plant, from the procurement of the raw materials to the shipment of finished goods, as well as all warehousing operations and manufacturing master data management.
As a strategic role and key player for the organization, this position will interact with the following departments: Bulk Operations, Packaging Operations, QC, Validation, QA, Sourcing, ERP Management, Product Lifecycle Management and Finance.
This position oversees the respect of the lead-times, the requested delivery date and ensures there is no stock out.
This position reports into the site head and is part of the site Leadership Team.
Department management:
- Manage and develop the Supply Management team for all activities in scope (procurement, scheduling, shipping, warehousing and master data),
- Define the mid-term strategy for the department with regards to activities/projects and resource planning (gap-assessment, succession plans),
- Define and set the strategic objectives and provide periodic reporting on overall activities as requested,
- Define procedures and key-indicators (eg safety stock policy),
- Ensure pro-active priority and activity management for his/her team/activities,
- Communicate pro-actively, consistently and coordinate with the different stakeholders,
- Lead corrective actions and improvement initiatives within the Supply Management department,
- Ensure the KPIs of his activities are defined and met as per targets, including: write-off control, leadtime, timely delivery, RFT,
- Responsible for the execution and tracking of all activities in compliance with GxP. This implies but is not limited to:
- Process definition, SOP and WP management,
- Accountable for Supply Management topics (purchasing, planning, shipping and Warehousing) during Health Authorities and Corporate audits/inspections,
- Curriculum definition and team training and coaching,
- Follow up, coordination and management of CAPAs, deviations and Change Controls.
- Contribute to and/or lead cross-functional initiatives and projects, such as Technical Transfer projects or Product security projects.
Purchasing, planning and shipping:
- Accountable for timely supply of products and materials as per business requirements (Demand plan, Launches, Projects, Safety stock, Shipment…) and for sufficient inventory for all raw materials,
- Responsible for lead time optimization and monitoring,
- Supervise and lead the demand plan management from supply plan cycle to reaching OTIF (RTP, PRA) targets,
- Act as single point of contact for all operational interactions with VPT,
- Capacity review with the impacted plant departments (QA, QC, Bulk Operations, Packaging Operations) and the Warehouse,
- Act as single point of contact for QA release priorities when applicable,
- Act as information coordination point for launches and variations within the Supply Management Department,
- Responsible for the write offs and to maintain the costs in line with the cost target defined.
Warehousing:
In charge of supervising the warehouse management.
- Review and approve the procedures and processes,
- Ensure the security of employees and material in this area,
- Ensure the shipment preparation, the performing of regular inventory, reception, sampling, storage of incoming raw materials is done in compliance with cGMP,
- Ensure all materials are stored in defined conditions
- Ensure proper preparation and sampling of raw material for production and QC activities.
- Ensure timely reception and delivery of the non-GMP material.
- Ensure the destruction process is robust and consistently compliant to procedures and regulations
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Manufacturing Master Data:
- Ensure Manufacturing Master Data activities are performed according to GMP rules for Purchased Items, Recipes or Routings. For Manufactured Items ensure appropriate coordination with Global Master data.
- Ensure execution of assigned tasks & impact assessment on ERP system
- Ensure preparation of data templates, initiation and follow-up of workflows and data entry in the system
- Ensure CAPA and change control follow-up and ownership
- Ensure collection of requests, sequencing and proactive solution proposals
- Ensure proper IT involvement for developments, test script creation and execution during ERP or routing changes
- Ensure appropriate training is provided to users in regard to routing changes
EHS:
Line Managers shall provide a safe and healthy work environment for their staff in areas under their control and shall ensure compliance with relevant rules and legislation in those areas.
- Work closely with EHS to evaluate hazards and perform risk analysis,
- Ensure that staff (including short duration and temporary contracts) is properly informed on hazards, and trained to act in consequence
- Promote safe practices and behaviors, verify that EHS rules are implemented and respected
Report immediately all incidents and near-misses to EHS, participate in investigations and identify preventive measures to prevent similar accidents in the future.
Experience / Education
- 10+ years’ experience in manufacturing logistics / supply chain (in a GMP environment a strong plus)
- BS in Science, Technology or Business.
Knowledge / Skills / Abilities:
- Excellent knowledge and strong experience in supply change strategy,
- Strong understanding of warehouse operations and related regulations,
- Solid knowledge in transport and custom rules,
- Successful 5+ years people management experience,
- Natural leader, at ease to take autonomously important decisions under pressure and to drive successful execution,
- Excellent change management and organizational skills,
- Well-developed ability to constructively work across functional areas and levels to achieve results,
- Strong verbal and written communication skills,
- Strong analytical, problem solving, influential and deductive skills,
- Capability to work with short deadlines and simultaneous activities,
- Excellent IT proficiency: MS Office, Excel, ERP for manufacturing, procurement and planning,
- Understanding of GMP and FDA/EMA/Swissmedic regulatory requirements,
- Understanding of solid oral dosage forms manufacturing and packaging processes,
- Fluent in French and English,
This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested by Management.
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